Chantilly High School
September 17, 2007

Call to Order:  4:30 PM
Those in attendance:  Keith Taylor, Drew Ross, Aaron Mynes, Catrina Stumpf,  Paul Norris, Denny d’Alelio, Grayson Fore, Linda Gammon, Bryan Baldwin, Sharon Bonneau, Richard Sanger, Lawrence Walker, Debra Barlow, Chris Weise,    Randy Glasner, JoAnn Azzarello, Heather Yacoussi, Melissa Hall, Ben Williams, Alex Caldwell, Bette Gawinski, Cheri Collins, Rich Bergman, Joel Woodson

Recognitions:
            Herndon Wind Ensemble, VMEA
            Music For All National Festival
            Oakton HS Orchestra
            Madison HS Band
            Chantilly HS Band

General Business:

• Blue Ribbon Criterion Change
• Must complete the online declaration form 30 days prior to festival
• Must be band, orchestra, choral concert groups
• VMEA Website has information
• Manual Fees
• Manual fee is due November 1, 2007
• Distributed at the VMEA Convention in Norfolk, VA
• Two copies for each school
• If Band/Orch both paid for the manual, you can try to contact Wayne Powell to receive a refund
• Not allowed to go to festival/solo festival if you haven’t paid
• District XII Website
•                         http://members.cox.net/districtxii/index.htm
• Any menu adjustments to be made should be directed towards Ben                               Williams
• Special Notice to HS Band Directors
• Band Directors must pre-register for the VMEA Conference
• Senior Regional Orchestra
• There is a harp part for audition material
• Hayfield High School
• Adding forms/dates/list of directors for all counties on CD Manual for SRO in Arlington/Alexandria/etc
• Copy of Wind Audition rotation
• McKenzie-Hall at Woodson has the information
• Teachers in District XII
• 241 teaching positions in District XII
• E-mail list making sure we are contacting everyone possible

• All-District Band
• Site:  McLean High School
• January 5, 2008
• November 20, 2008 is the due date for check, financial form and student database
• Please use the drop down menus on the database.
• Director’s Responsibilities are on page 20 of the VBODA Manual
• If you can’t be at the event, you have to select a director to be in charge of your students
• Recommendation for a sign-in sheet at Band for directors
• Middle School Festival
• Site:  Kenmore Middle School
• Contact:  Linda Gammon
• Host:  Joel Woodson

• High School Festival
• Site:  Madison High School
• Contact:  Grayson Fore
• Host:  Michael Hackbarth
• New breakdown of festival tasks
• Event coordinator:  Grayson Fore
• Registration:  Grayson Fore/South Lakes
• Stage Crew:  Chantilly HS
• Tabulation/Judge assistants:  Adult Score Runners South Lakes
• Sight Reading:  Adult supervisors and student help (need)
• Hospitality / Judges Meals Marshall / Bryan Baldwin
• Program:  James Madison High School
• Involving elementary directors with festival a great idea!
• Fee plus 25 cents per student is back this year
• If you are hosting any VMEA event, you may request an honorarium of
• $350 instead of $250
• Solo Ensemble can request an honorarium for strings and one for band

• VMEA Convention
• Housing is sold out at Marriott and Sheraton
• Avaliable rooms are at the Marriot Courtyard www.vmea.com has this information
• VMEA is asking that more people be involved
• Please help.  Lack of Presiders and Room Chairs
• November 15 – 17, 2007
• Reservations open February 1, 2008 for the Homestead
• Download form from vmea.com

            Meeting Adjourned:  5:40 PM

Minutes compiled by Drew Ross……….Thanks, Drew!